Terms and Conditions

PB Running Events - Terms and conditions

​Please read all these terms and conditions carefully.

As we can accept your order and make a legally enforceable agreement without further reference to you, you must read these terms and conditions to make sure that they contain all that you want and nothing that you are not happy with.  If you are not sure about anything, just phone us via email at info@pbrunningevents.co.uk.  

​Application

​These Terms and Conditions will apply to the purchase of the services and goods by you (the Customer or you). We are PB Running Events whose office is at The Grange, Moor End Road, Radwell, Bedford, MK437HY with  email address info@pbrunningevents.co.uk;  telephone number: +447411067106; (the Supplier or us or we).

 

These are the terms on which we sell all Services to you.  Before placing an order on the Website, you will be asked to agree to these Terms and Conditions. If you do not accept our terms and conditions, you will not be able to complete your Order.  You can only purchase the Services and Goods from the Website if you are eligible to enter into a contract and are at least 18 years old.

When entering on the day of an event, in person, by confirming your full name, DOB and email address you understand that you are agreeing to our full terms and conditions stated below.

Interpretation

PB Running Events - PB Running Events, Head office at The Grange, Moor End Road, Radwell, Bedfordshire, MK43 7HY; Company number 13270752

“Consumer” - means an individual acting for purposes which are wholly or mainly outside his or her trade, business, craft or profession;

“Agreement” – the agreement between you ad PB Running Events comprised of the event conditions ad the conditions of entry;

“DPA” – Data protection act 2018

"Event" – Any running event, run tour, private run tour, themed run tour or canicross event organised by PB Running Events Limited;

"Event Conditions" - the terms and conditions, in addition to these Conditions of Entry, provided to you by PB Running Events Limited in respect of the Event from time to time;

"Event Date" - the announced date of the Event(s);

“Event Details”: the name, image, and event time of each participant;

"Fee" - the fee payable by you to PB Running Events Limited in consideration of your participation in the Event;

“Force Majeure Event”: means any circumstance not within a party's reasonable control including: (a) acts of God, flood, drought, earthquake or other natural disaster; (b) epidemic or pandemic; (c) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (d) nuclear, chemical or biological contamination or sonic boom; (e) any law or any action taken by a government or public authority, including imposing an export or import restriction, quota or prohibition; (f) collapse of buildings, fire, explosion or accident; (g) solely where PB Running Events is seeking to rely on clause 5, non-performance by suppliers or subcontractors to PB Running Events or a death of a member of the Royal family; (h) athlete boycott; and (i) interruption or failure of utility service but excluding any labour or trade dispute, strikes, industrial action or lockouts;

“Officials”: any event officials as appointed by PB Running Events from time to time;

“Partners”: any sponsors, suppliers, licensees or partners of the event from time to time;

“Personal Data”: shall have the meaning given to it in the DPA;

“Privacy Policy”: PB Running Event’s privacy policy which can be found at www.pbrunningevents.co.uk/privacypolicy;

"you" "your" - the entrant to the Event or, where you are signing as a parent or guardian for a child aged under 18 for whom you are responsible, your child.

“Contract” - means the legally-binding agreement between you and us for the supply of the Services;

“Supplier” – means PB Running Services Ltd

“Delivery Location” - means the Supplier's premises or other location where the Services are to be supplied, as set out in the Order;

“Durable Medium” - means paper or email, or any other medium that allows information to be addressed personally to the recipient, enables the recipient to store the information in a way accessible for future reference for a period that is long enough for the purposes of the information, and allows the unchanged reproduction of the information stored;

“Goods” - means any goods that we supply to you with the Services, of the number and description as set out in the Order;

“Order” - means the Customer's order for the Services from the Supplier as submitted on the Website;

“Website” - means our website www.pbrunningevents.co.uk on which the Services are advertised.

General

  1. If there is a conflict or inconsistency between any provision contained in the body of these Conditions of Entry and any provision contained in the Event Conditions, except where provided to the contrary in the latter, the Event Conditions prevail to the extent of the conflict or inconsistency.

  2. The Agreement shall be governed by English law, and the parties submit to the exclusive jurisdiction of the English courts.

  3. If any provision of the Agreement is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.

  4. The Agreement does not create, confer or purport to confer any benefit or right enforceable by any person not party to it.

  5. Any breach of this Agreement shall render your entry void. If you are found to be in breach of this Agreement, PB Running Events reserves the right to exclude you from participation in future edition of the Event and any other events held, controlled and/or operated by PB Running Events.

  6. Race rules - All participants agree to abide by the rules of the race set by the race directors, organisers (including medical staff, police and race day stewards) and that of affiliated organisations England Athletics and UK Athletics (where appropriate).

  7. Fitness to participate - All entrants understand that they bear all of the risks associated with the stress and strains of the event from a physical perspective. All participants agree that they are fit and healthy enough to compete in the event and will not hold the event organisers responsible for health failures that arise during/following the event. Additionally, entrants will not hold the organisers responsible for the loss or damage of any personal equipment left without care.

  8. These Terms and Conditions should be read alongside, and are in addition to our policies, including our privacy policy (https://www.pbrunningevents.co.uk/privacy) and cookies policy (https://www.pbrunningevents.co.uk/privacy).

Entry & Booking

  1. By submitting your application you are agreeing to enter into the Event, pay the Fee to PB Running Events, participate in the Event on the Event Date(s), abide by the Rules and also to abide by these Conditions of Entry, the Event Conditions and any instructions given to you by the PB Running Events and/or officials of the Event.

  2. Where you are provided with an electronic chip by PB Running Events at an event to record your time, this should be used in accordance with the instructions. Where required to do so, you agree to return the electronic chip at designated points located near to the finish line of the Event or within 30 days by post to PB Running Events, The Grange, Moor End Road, Radwell, Bedfordshire, MK43 7HY. If you fail to return the electronic chip, PB Running Events will be entitled to charge you for the replacement cost of the chip.

Services

  1. Services - The description of the Services and any Goods is as set out in the Website, catalogues, brochures or other form of advertisement. Any description is for illustrative purposes only and there may be small discrepancies in the size and colour of any Goods supplied.

  2. All Services which appear on the Website are subject to availability.

  3. We can make changes to the Services which are necessary to comply with any applicable law or safety requirement. We will notify you of these changes.

Event safety

  1. At all times during the Event you must adhere to all instructions given by PB Running Events and/or the Event officials from time to time.

  2. Participation in the Event is personal to you; you are strictly prohibited from swapping, selling or transferring or offering to sell, swap or transfer the place in the Event or allowing any other person to wear the Event number. Any breach of this Condition shall render the entry void. If you are found to be in breach of this Condition, PB Running Events reserve the right to exclude you from participation in future Events.

  3. You are not permitted to use the following items in the Event:

  1. any wheeled device (subject to Condition 2.5);

  2. any artificial aid;

  3. any pets or animals, with the exception of dogs at designated canicross events; or

  1. any other item that could potentially inhibit the flow or safety of other participants or which PB Running Events, in its reasonable opinion, deem may cause danger or risk of danger to you or other participants.
     

  2. You warrant to PB Running Events that you will be on the Event Date, sufficiently fit and healthy to participate in the Event unaided and in accordance with the Agreement. If you are in any doubt, PB Running Events recommends that you seek medical advice.

  3. If you are entered into the wheelchair section of the Event (where applicable), you are only permitted to use a self-propelled wheelchair without gears or any mechanical, powered or electronic aid or device.

Event ejection

  1. PB Running Events reserves the right to refuse entry to the Event or to ask you to cease participation if:-

    1. you fail to follow instructions given by Event officials;

      1. you attempt to participate in the Event in a manner that PB Running Events, acting reasonably, believe:-

      2. may cause injury to you or another participant;

      3. may damage or harm the environment;

      4. in PB Running Event’s opinion is likely to cause offence; or

      5. otherwise causes a risk or potential risk to health and safety including any failure, in whole or in part, to comply with the restrictions in Condition 2;

      6. in PB Running Event’s opinion, you are unfit to participate in the Event due to:-

      7. the consumption or use of alcohol or drugs;

      8. an injury or illness; or

      9. you fail to arrive at the start location at the specified time; or

      10. you are unable to make sufficient progress in the Event to allow you to complete the Event in line with timelines set by Event officials. Competitors will only be eligible for a medal and to feature in the results in they complete the course before the advertised official cut off time on the day of the event.
         

  2. If you are refused entry to the Event or PB Running Events ask you to cease participation in the Event, you must remove your runner's identification number and electronic chip and return them to an Event official.

Cancellation by you

  1. You should inform PB Running Events immediately in the prescribed manner if you need to withdraw for any reason. If you do so, the Fee will not be refunded.

Cancellation by us

  1. The organisers hold the rights to amend/cancel any event at late notice. This includes any aspect of the event such as race time, date, venue, fees or prizes.

  2. In the event of a cancellation that is beyond the control of the organisers, such as adverse weather conditions and communicable diseases, including Covid-19 restrictions, attempts will be made to reschedule the event and entries will be automatically transferred. Where an event can not be rescheduled, committed contractors will be paid and remaining funds will be offered as partial refunds or donated to charity. Where an event is not fully cancelled or rescheduled and the participant chooses not to race, they will not be entitled to a refund.

  3. PB Running Events is under no obligation to hold the Event and may cancel the Event for any reason.

  4. PB Running Events may also cancel your entry if you have obtained it through a third party (such as a club, sponsor or charity) and:

    1. the third party is no longer entitled to that entry; or

    2. the third party informs us that they no longer wish for you to have that entry.

  5. In such circumstances PB Running Events will, if practicable, provide written notice of cancellation to the address PB Running Events hold for you. In the event that written notice is not practicable due to the timescales involved, PB Running Events will use reasonable endeavours to provide other suitable methods of notice including, email, mobile phone and text messages.

  6. In the event of a cancellation that is beyond the control of the organisers, such as adverse weather conditions and communicable diseases (including Covid-19), restrictions, attempts will be made to reschedule the event and entries will be automatically transferred. Where an event cannot be rescheduled, committed contractors will be paid and remaining funds will be offered as partial refunds or donated to charity. Where an event is not fully cancelled or rescheduled and the participant chooses not to race, they will not be entitled to a refund

  7. Should PB Running Events cancel the event for any reason, with the exception of cancellation that is beyond the control of the organiser, PB Running Events shall refund the Fee to you.

  8. In the event of cancellation of the Event for any reason, PB Running Events will not be liable for (excluding the Fee) any costs incurred as a result of cancellation including, but not limited to, any travel or accommodation costs.

  9. In the event of cancellation of the Event for any reason, and should PB Running Events opt to provide you with a refund, PB Running Events shall only be obliged to refund the Fee to you.

Images, Photography and Video

You agree that PB Running Events may use photographs, video or images of you on their website or in promotional marketing materials without requesting additional permission.

Privacy and Data protection

  1. Please read the privacy policy carefully to understand PB Running Events’s practices regarding your Personal Data and how it will treat it. PB Running Events privacy policy can be found at www.pbrunningevents.co.uk/privacypolicy

  2. You agree that any audio, visual, or audio-visual recordings that you make of the Event or any part of it are for personal use only and cannot be used for commercial purpose.

  3. You agree to receive PB Running Events emails with details of our events, your emails will not be passed onto third parties unless requested.

  4. We retain and use all information strictly under the Privacy Policy.

  5. We may contact you by using e-mail or other electronic communication methods and by pre-paid post and you expressly agree to this.

Changes to the event

  1. PB Running Events reserve the right to change the course, or make any other amendment to the Event that PB Running Events deem necessary to stage the Event. Any change to the Event will be communicated to you at the Event or sooner if practicable.

  2. For the avoidance of doubt, should the course distance be reduced, you agree that the Event is still deemed to be staged and that PB Running Events will not be liable to you for any refund.

Liability

  1. In no event shall PB RUNNING EVENTS be liable to you whether for breach of contract, any tortious act or omission (including negligence) or otherwise, under or in connection with the Agreement for any:

    1. loss or damage;

    2. loss of profit;

    3. loss of reputation;

    4. loss of business, revenue or goodwill;

    5. loss of anticipated savings;

    6. pledges made on your behalf or by you to charity; or
       

  2. Nothing in this Agreement shall affect PB Running Events liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.

  3. I understand that participation in a PB Running Events running and/or coaching class may pose some risk to myself and expressly assume the risk of any damage or injury to myself,  incurred whilst participating in a class conducted by a PB Running Events.

  4. I understand that I shall indemnify and hold harmless PB Running Events - and its trainers, volunteers and representatives from and against all claims, damages, costs and liabilities in respect of any loss, damage or personal injury sustained by me or any third party, which is directly or indirectly caused following participation in a PB Running Events class.

  5. I hereby certify that I am physically fit and have no medical conditions which may prevent full participation in a PB Running Events class.

  6. I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which might I incur as a result of my participating in this activity.

Basis of Sale

  1. A Contract will be formed for the Services ordered only when you receive an email from us confirming the Order (Order Confirmation). You must ensure that the Order Confirmation is complete and accurate and inform us immediately of any errors. We are not responsible for any inaccuracies in the Order placed by you. By placing an Order you agree to us giving you confirmation of the Contract by means of an email with all information in it (ie the Order Confirmation). You will receive the Order Confirmation within a reasonable time after making the Contract, but in any event not later than the event date.

  2.  Any quotation or estimate of Fees (as defined below) is valid for a maximum period of  30 days from its date, unless we expressly withdraw it at an earlier time.

  3. No variation of the Contract, whether about description of the Services, Fees or otherwise, can be made after it has been entered into unless the variation is agreed by the Customer and the Supplier in writing.

  4. We intend that these Terms and Conditions apply only to a Contract entered into by you as a Consumer. If this is not the case, you must tell us, so that we can provide you with a different contract with terms which are more appropriate for you and which might, in some respects, be better for you, e.g. by giving you rights as a business.

Fees and Payment

  1. The fees (Fees) for the Services, the price of any Goods (if not included in the Fees) and any additional delivery or other charges is that set out on the Website at the date we accept the Order or such other price as we may agree in writing. Prices for Services may be calculated on a fixed price or on a standard daily rate basis.

  2. Fees and charges include VAT at the rate applicable at the time of the Order.

  3. You must pay by submitting your credit or debit card details with your Order and we can take payment immediately or otherwise before delivery of the Services.

Delivery

  1. We will deliver the Services, including any Goods, to the Delivery Location by the time or within the agreed period or, failing any agreement:

a.   in the case of Services, within a reasonable time or on the booking date; and

b.   in the case of Goods, without undue delay and, in any event, not more than 30 days after the day on which the Contract is entered into.

  1. We do not generally deliver to addresses outside England and Wales, Scotland, Northern Ireland, the Isle of Man and Channels Islands. If, however, we accept an Order for delivery outside that area, you may need to pay import duties or other taxes, as we will not pay them.

  2. If you or your nominee fail, through no fault of ours, to take delivery of the Services at the Delivery Location, we may charge the reasonable costs of storing and redelivering them.

The Goods will become your responsibility from the completion of delivery or Customer collection. You must, if reasonably practicable, examine the Goods befor